Administrative Assistant/Grant Coordinator
Job Title:
Administrative Assistant/Grant CoordinatorCounty Name:
Susquehanna CountyGENERAL:
This position is known as an “at will” appointment. This position is filled by the County Treasurer and is his/her choice as long as the position of Tax Claim Director is an appointment by commissioners. Section 1620 rights asserted.
This position requires the Administrative Assistant/Grant Coordinator to assist the Treasurer/Director, First Deputy and office staff fulfill duties in both offices and the general public in both a polite and professional manner.
Minimum Requirements:
Required Certifications:
None
Physical Requirements:
Special Requirements:
DISCLAIMER:
The above statements are intended to describe the general nature and level of duties being performed by a person assigned to this position. They are not intended to be constructed as an exhaustive list of responsibilities, duties, and skills required to perform this position.
In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.
This position is known as an “at will” appointment. This position is filled by the County Treasurer and is his/her choice as long as the position of Tax Claim Director is an appointment by commissioners. Section 1620 rights asserted.
This position requires the Administrative Assistant/Grant Coordinator to assist the Treasurer/Director, First Deputy and office staff fulfill duties in both offices and the general public in both a polite and professional manner.
Minimum Requirements:
- Education equivalent to the completion of twelfth grade and must be able to read/write and understand the English language.
- Associate degree in a business or business-related field is preferred, but not required
- Must have accurate computer and typing skills, plus experience with Microsoft Word, Excel, Windows, Access, and Quicken.
- Reliable transportation
- Business Casual Attire
- Accounting: Accounts receivable, payable, and basic knowledge of banking.
- The ability to work under stress, and complete required tasks with multiple interruptions.
- Must possess good communication skills with peers and public, in person and over phone.
- The ability to learn county department and legal rules, procedures and practices as necessary within department.
- The ability to maintain confidentiality in regard to client and County information and records.
- The ability to be organized, learn quickly, and retain the information learned.
- Assists the 1st deputy Treasurer/Tax Claim Director with opening office to public.
- Learn and understand Time Clock Plus.
- Ensure comprehensive accounting records are maintained in an organized manner.
- Learn and understand both Tax Claim software and Treasury software.
- Assist the Treasurer/Director and First Deputy with verification of work
- Assist in answering questions from public via in person or by phone.
- Monitor bank accounts for any suspicious activity and notify Treasurer if any discrepancies are found.
- Know and understand the Real Estate Tax Sale Law
- Assist in the preparation of tax sale files.
- Know all licensing requirements:
- Dog Licenses
- Hunting Licenses
- Fishing Licenses
- Small Games of Chance Licenses
- Bingo Licenses
- Special Firearm Permit
- Assist First Deputy and Treasurer/Director in preparing and processing required department documents, forms, monthly reports and distribution when needed.
- Identify grant opportunities and facilitate the grant writing process.
- Assist numerous departments in grant application and reporting process.
- Plays a large role in the audit and compliance processes of various departments – all subject to confidentiality based on federal and state funding.
- Assists in the reporting of grant spending quarterly and annually, working with department heads to ensure prompt, organized, and correct reports.
- Meets or exceeds standards for all grant programs in document management and retention.
- Assist First Deputy and Treasurer/Director in processing monthly tax collector returns when necessary.
- Balance licensing accounts monthly and provide reports to Treasurer for verification.
- Assist Tax Claim Director in processing and balancing annual land returns from tax collectors.
- Check signing ability in Treasurer’s absence.
- Assist Treasurer with collection of Hotel Tax.
- Assist Treasurer with issuance of Small Games of Chance and Bingo licenses.
- Complete payroll transactions to ensure proper taxes and transfers are made in the Treasurer’s absence.
- Perform all other related duties as assigned.
Required Certifications:
None
Physical Requirements:
- Able to sit and stand for long periods of time.
- Able to lift up to 50lbs and climb ladders if necessary.
- Ability to work well under pressure.
- Ability to multi-task.
Special Requirements:
- The incumbent must have passed the Susquehanna County Background Check with no record of criminal convictions.
- The incumbent must meet and comply with Susquehanna County Employment Policies.
- The incumbent must be able to handle confidential data, the disclosure of which is protected by law.
DISCLAIMER:
The above statements are intended to describe the general nature and level of duties being performed by a person assigned to this position. They are not intended to be constructed as an exhaustive list of responsibilities, duties, and skills required to perform this position.
In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.
Posting Date:
Wednesday, August 30, 2023Expiration Date:
Open